– Mise en place – Arrangement

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– Mise en place – Arrangement

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spec-coll-proj-presentation

This is a presentation created by Sara Allain using the reveal.js source code by Hakim El Hattab. For more information about reveal.js, visit: http://lab.hakim.se/reveal-js/#/

On Github sallain / spec-coll-proj-presentation

Mise en place

Stewarding a cookery collectionfrom arrangement to digitization

Sara AllainSpecial Collections LibrarianDigital Scholarship Unit, UTSC Library

The Collection

The Library has been given a collection of pre-1949 Canadian cookery materials. The collection includes:

  • Self-published local cookbooks from all regions of the country
  • Manuscript recipe books
  • Photographs of exhibits of baking and preserves at regional agricultural fairs
  • Ephemeral material including menus and product advertisements

Assumptions

  • The collection was brought together by an individual, not a corporation
  • The deed of gift has been signed and no tax receipt was requested
  • All materials were created by individuals who have been dead for 50 years
  • The copyright term on corporate materials has lapsed
  • No donor restrictions were placed on the materials
  • Nothing has been identified as a privacy concern during appraisal/arrangement

Systems

  • Archival finding aid - Rules for Archival Description (RAD)
  • UofT Library Catalogue - MARC (MARCXML)
  • Islandora - Simple Dublin Core (DC XML)

Arrangement

Possible series classification

  • Series A: Cookbooks
  • Series B: Recipe books
  • Series C: Regional agricultural fairs
  • Series D: Promotional material

Archival description

  • Considering end outputs - MARC and Dublin Core
  • Smart resource allocation + consistent information dissemination
  • Potential descriptive levels:
    • Item-level for the cookbooks, recipe books, and photographs
    • Series/subseries level for everything else

Identifying key stakeholders

  • History, Sociology, Human Geography, Anthropology...
    • ANT 346: Anthropology of Food
    • GGR 107: Environment, Food and People
    • HIS 346: Rice and Spice in Southeast Asia: a Regional Food History
    • VIS 324: The Aesthetics of Everyday Life
  • Jackman Humanities Institute's Diasporic Foodways Working Group
  • The Culinaria Research Centre at UTSC

Cataloguing

Automating MARC record creation

  • Encoded Archival Description (EAD), an open XML standard
  • ICA AtoM, an archival description platform that creates and publishes EAD
  • Transform EAD to MARCXML using an XSLT, i.e. ead_transformations
The Jugband: An Examination. 1974. ASC06556, Mariposa Folk Foundation, F0511.Clara Thomas Archives and Special Collections, York University.http://digital.library.yorku.ca/yul-72175/jugband-examination

Discoverability and pedagogy

  • Catalogued records accessible to the public
  • Implementing the collection into classroom learning
  • Seeking out relationships with non-academic communities

Digitization

Metadata creation

  • Transform MARCXML or EAD into Dublin Core for ingest, or...
  • Use native Islandora MARCXML conversion

Digital object creation

  • Sustainable workflows: training modules, open source software
  • Scanning: work-study students, Internet Archive
  • Digital projects: iSchool practicum students
  • Using Islandora batch ingests

Adding value through outreach

  • Pollinate the catalogue with links to digital content
  • Public outreach:
    • Online: mapping projects, recipe collection, social tagging
    • In-person: exhibitions, teaching
  • Ongoing communication with faculty and research centers

Questions?

sallain@utsc.utoronto.ca • @archivalistic

github.com/sallain • storify.com/archivalistic/ead-marc-dc